Cloud storage captivates the hearts of businesses and large companies. But not all businesses make the right choice by turning to conventional storage over dedicated storage. This is a big mistake that can cost your company money and reputation. Why Choose Dedicated Virtual Data Rooms – Six Compelling Reasons to Read.
Data security
Did you know that 70% of data breaches are due to internal factors, not external ones? Most often, the company’s employees take some documents, copy them, or send them to third parties.
With the spread of Internet communications, it is becoming increasingly difficult to avoid this. Employees need to copy, transfer and edit files.
Virtual data rooms securely protect your files. In addition, there are bank-grade encryption keys, as well as two-factor authentication. These measures reliably protect each account from being used by another employee.
Flexible access settings
As noted above, data even within a company can fall into the wrong hands. In the virtual data room, you can flexibly configure access. This means that the chief administrator of the room independently decides who can view certain documents. In the same way, access can be given to editing, copying, downloading, and printing papers. You can hide some files from certain employees if you do not want to show them.
Extensive functionality
Data rooms in our time have long gone beyond the service that facilitates large transactions like mergers and acquisitions. Now, this is a full-fledged environment for online work, in which there can be both a tiny startup and a large team of experts in different directions.
Data rooms have functions such as viewing and editing documents, watermarking, printing, sending data, and collaborating. Additionally, functions are added for auditing, conducting transactions, analytics, generating reports, holding online meetings, etc.
Accessibility for any business
Many virtual data room providers allow a wide variety of businesses to take advantage of the technology. Extensive holdings use large and expensive virtual data rooms with customizable features.
Small businesses and startups can choose budget options with all the necessary settings.
Decreased spending on physical equipment
The virtual data room allows you not to spend money on servers. A physical server is quite expensive – you need to buy sufficient equipment to ensure its uninterrupted power supply from the network.
In addition, physical equipment can deteriorate, and data from there can be stolen in the truest sense of the word – along with the storage medium. VDR not only saves you money but also eliminates risks.
Infinite expansion possibilities
VDR providers offer their customers endless possibilities for expansion – if necessary, you can buy additional functions. In addition, major VDR service providers are even willing to develop customized feature packages for users.
Also, most data rooms can add an unlimited number of users, and the amount of disk space for your company grows according to your requirements. In case you are working with large deals, third-party experts from the buying company can be invited to the data room. Their number is usually not limited.